This Privacy Policy (“Policy”) describes how Defence.Works (“Defence.Works”, “We”, “Us”, or “Our”) collects, protects, and processes personal data (“Personal Data”) relating to visitors and clients (“You”) of the Defence.Works website and associated services (collectively, the “Website” or “Services”). This Policy also applies to Personal Data collected by Defence.Works in person — for example, during meetings, secure briefings, business conferences, and other professional events — as well as data exchanged in the course of client support, business development, and advisory engagements.
We operate in a sector where confidentiality and security are critical. As such, we collect and process data strictly in accordance with applicable laws and industry best practices, with an emphasis on safeguarding the sensitive nature of our work.
Defence.Works, Operated by Gigarator Oy, Business ID: 3153482-2, Eteläesplanadi 2, 00130, Helsinki, Finland, Email: calle@defence.works
We may collect the following categories of Personal Data:
Identity & Contact Information: Name, email address, phone number, job title, organisation, and country of residence.
Professional Background: Professional history, sector expertise, security clearance status (if voluntarily disclosed), qualifications, and relevant credentials.
Engagement Records: Information you share with us in the context of project discussions, secure briefings, or contractual arrangements.Communications exchanged between you and Defence.Works (including secure channels).
Technical Data: IP address, device type, browser, operating system, pages visited on our Website, access times, and related metadata.
While this information does not normally identify you, it may do so when combined with other data.
We collect this information:
- When you voluntarily provide it via our Website contact forms, email, or direct communication. - During in-person meetings, events, or professional exchanges.
We process your Personal Data for the following purposes:
Provision of Services: To assess project requirements, engage with clients, and deliver advisory or consulting services (Legal basis: performance of a contract, legitimate interest.)
Compliance with Legal Obligations: To meet legal and regulatory requirements, including export control compliance (Legal basis: legal obligation).
Security and Risk Management: To protect the confidentiality, integrity, and availability of our systems and communications (Legal basis: legitimate interest).
Business Communication: To respond to inquiries, provide updates on our services, and arrange meetings (Legal basis: legitimate interest) (with the option to opt out from marketing).
We do not sell Personal Data, and we do not use your information for mass marketing unrelated to our sector.
Due to the sensitive nature of our operations, data sharing is highly restricted:
- We may share Personal Data with trusted service providers (e.g., secure hosting providers, professional advisors) bound by confidentiality and security obligations.
- Where relevant for project delivery, we may share necessary Personal Data with vetted partners or subcontractors, subject to appropriate safeguards.
- We may disclose Personal Data to competent authorities if legally required.
Any transfer outside the European Economic Area will follow strict security and compliance procedures, including Standard Contractual Clauses where applicable.
We retain Personal Data only for as long as necessary to fulfil the purposes set out in this Policy, or as required by law, security regulations, or contractual commitments. Data relating to sensitive engagements may be stored for longer periods if necessary for legal defence or compliance purposes.
You have the right to:
- Access your Personal Data.
- Request correction or deletion.
- Restrict processing under certain conditions.
- Object to processing based on legitimate interest.Withdraw consent (where processing is based on consent).
Requests can be made by emailing calle@defence.works. We may need to verify your identity before processing your request.
Where information is processed for the public interest, in the exercise of an official authority vested in us or for the purposes of the legitimate interests pursued by us, you may object to such processing by providing a ground related to your particular situation to justify the objection.
Any requests to exercise these rights can be directed to Us through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by Us as early as possible. To verify your identity, we may request for additional information. Please note that you can also delete, update, and correct your user account information by using the functionalities of the Services.
We offer electronic newsletters to which you may subscribe upon signing up to the Services. You may choose to stop receiving our newsletter or marketing emails by following the unsubscribe instructions included in these emails or by contacting us. However, you will continue to receive essential transactional emails as stated above.
A cookie is a small text file saved in your computer. Cookies do not harm your computer. The Website uses "cookies" to help personalize your online experience. Cookies may be used to collect, store, and track information for statistical purposes to operate our Website and Services. We also may permit certain third-party companies to help us tailor advertising that we think may be of interest to Users and to collect and use other data about User activities on the Website. These companies may deliver ads that might also place cookies and otherwise track user behavior. Information collected by Cookies is not, in principle, associated with personally identifiable information but some information collected by Cookies may be indirectly associated with personally identifiable information. Such information includes e.g., User's IP address and unique device ID. We treat such information as Personal Data in accordance with this Privacy Policy.
Necessary cookies: Necessary cookies allow us to offer you the best possible experience when accessing and navigating through our Website and using its features. For example, these cookies let us recognize that you have created an account and have logged into that account to access the content. Analytical cookies: These cookies enable us and third-party services to collect aggregated data for statistical purposes on how our visitors use the Website. These cookies do not contain Personal Data such as names and email addresses. Social media cookies: Third-party cookies from social media sites (such as Facebook, Twitter, etc) let us track social network users when they visit our Website, use our Services or share content, by using a tagging mechanism provided by those social networks. These cookies are also used for event tracking and remarketing purposes. Any data collected with these tags will be used in accordance with our and social networks' privacy policies.
You can administer cookies on the cookie setting section of our Website. Please note that the use of necessary cookies may not be refused on the cookie setting section of our Website. Please note, however, that if you delete cookies or do not accept them, you might not be able to use all of the features our Website and Services offer. If you do not wish to have necessary cookies stored on your device, you may choose to set your web browser to refuse necessary cookies or delete the cookies stored by the Website. You can re-enable necessary cookies at any time through web browser settings. For example, the following links provide information on how to adjust the cookie setting on some popular browsers: Safari, Google Chrome and Internet Explorer.
The Website analyzes your behavior for the purpose of improving its services, sometimes using third party software.
The Website analyzes your behavior for the purpose of improving its services, sometimes using third party software.
We secure information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. We maintain reasonable administrative, technical, and physical safeguards in an effort to protect against unauthorized access, use, modification, and disclosure of information in its control and custody. However, no data transmission over the Internet or wireless network can be guaranteed. Therefore, while we strive to protect your Personal Data, you acknowledge that (i) there are security and privacy limitations of the Internet which are beyond our control; (ii) the security, integrity, and privacy of any and all information and data exchanged between you and our Website cannot be guaranteed; and (iii) any such information and data may be viewed or tampered with in transit by a third- party, despite best efforts.
We may update this privacy policy from time to time at our discretion and will revise the updated date at the bottom of this page. Any updated version of this privacy policy will be effective immediately upon the posting of the revised privacy policy unless otherwise specified. Contact us if you would like to contact us to understand more about this privacy policy or wish to contact us concerning any matter relating to individual rights and your personal data, you may send an email to calle@defence.works.
This document was last updated on Aug 12th, 2025.